FI 
SV 
EN 
Miljövännerna på Våtskär rf, Våtskärin Ympäristöystävät ry
Effective from: 01.12.2025
1. Data Controller
Miljövännerna på Våtskär rf, Våtskärin Ympäristöystävät ry
Business ID: 3578410-8
Address: c/o Antti Zetterberg, Iso-Roobertinkatu 35–37 A 11, 00120 Helsinki, Finland
Email:
Phone: +358 50 569 5725
The association’s board acts as the data controller.
The association does not currently have a designated Data Protection Officer.
2. Purposes and Legal Grounds for Processing
The association processes personal data for the following purposes:
|
Purpose |
Data Processed |
Legal Basis |
|---|---|---|
|
Membership administration |
name, address, email, phone, membership number, registration date, latest visit date |
Contract (membership), legitimate interest |
|
Newsletters and information |
name, email |
Consent / legitimate interest |
|
Event management |
name, contact details, registration details |
Consent / legitimate interest |
|
Invoicing and accounting |
name, address, payment details |
Legal obligation |
|
Website functionality and responding to inquiries |
name, email, phone, IP address, messages, uploaded files |
Legitimate interest |
|
Publishing photos and videos |
images and video material |
Consent |
The association does not use cookies or analytics from third parties.
3. Categories of Personal Data
The association may process the following personal data:
-
name
-
address
-
phone number
-
email address
-
membership number
-
registration date
-
latest visit date
-
payment information
-
contact form data and message content
-
IP address for technical reasons
-
photos and video material with consent
4. Sources of Data
Data is obtained:
-
directly from the individual through membership applications
-
via website contact forms, emails, and uploaded files
-
from participants in events
-
through server logs (IP addresses)
The association does not use third-party cookies or tracking services.
5. Data Disclosure and Transfers
Personal data is disclosed only to the association’s service providers:
-
Web hosting provider: Domainhotelli.fi (servers based in Helsinki, Finland)
-
Membership management system: Community Builder (joomlapolis.com), running on the association’s server environment
Data is not transferred outside the EU/EEA.
The association does not sell personal data to third parties.
6. Retention Periods
Personal data is stored only as long as necessary:
-
Membership data: until the membership ends and all related actions are completed
-
Contact inquiries: until the matter has been handled
-
Accounting data: at least 6 years after the end of the financial period
-
Photos and videos: until consent is withdrawn or publication is no longer relevant
7. Rights of the Data Subject
Under the GDPR, the data subject has the right to:
-
access their personal data
-
rectify incorrect data
-
request deletion (“right to be forgotten”)
-
object to processing based on legitimate interest
-
withdraw consent at any time
-
request restriction of processing
-
request data portability when applicable
Requests should be sent to:
The data subject has the right to lodge a complaint with the Finnish Data Protection Ombudsman.
8. Data Security
Personal data is protected through technical and organizational measures:
-
password-protected systems
-
encrypted connections (HTTPS)
-
restricted administrative access
-
security measures of Domainhotelli.fi’s server infrastructure
9. Cookies
The association uses only technically necessary cookies.
No analytics, tracking, or marketing cookies are used.
No cookie banner is required.
10. Photos and Videos
Photos and videos are published only with the consent of the individuals depicted.
Members uploading material are responsible for obtaining the necessary consents.
11. Changes to This Privacy Policy
The association may update this privacy policy when necessary.